Coach App Manual

Session planner (drill library)

Build a quick session straight from the public drill library on the home page - no login needed - then print a ready-to-use plan with whiteboard diagrams and coaching notes. For a timed, drag-to-reorder plan tied to a specific training date, see the Training page’s session planner instead.

How it works

Getting started

The recommended order when you first log in as a coach.

Dashboard

Your at-a-glance overview every time you log in.

Team & squad

Manage your player roster and view their season stats across training and matches.

Team name

Your team name shows on your dashboard, the fixtures heading and printed sheets. New signups must enter one (at least 3 characters), and you can change it any time from the Team name box at the top of the Team page.

Player fields

Player stats table

Player progress

A development journal for each player. Log timestamped notes, observations and ratings to track individual growth across the season.

Adding a note

Categories

All notes are shown in a timeline, grouped by month, newest first. When multiple categories are used, filter pills appear so you can view - for example - only Technical notes to track skill development over time. The average star rating for each player is shown next to their name in the timeline header.

Evaluations & development reports

Rate every player on the same set of skills a few times per season, watch their development over time and print a one-page report for parent conversations.

Skill evaluations

On the Evaluations page, pick a player and rate them 1-5 on eight skills: ball control, passing, dribbling, shooting, defending, positioning, attitude & effort and teamwork. Skills you leave unset are simply skipped. Do this two or three times per season - the latest evaluation is shown as bars with a grey marker for the previous score, and once there are two or more evaluations a development chart plots the player’s average over time.

Evaluations, development reports and player progress are for coaches and admins only - team leaders do not see these pages. Demo accounts are read-only.

Development report

From the Evaluations page, Development report opens a printable one-pager per player: training attendance percentage, matches played with minutes, goals and assists, the latest skill evaluation and the most recent progress notes. Click Print report for a clean printout - ideal for the end-of-season parent talk.

Matches & fixtures

Your full fixture list for the season - add opponents, record scores and access all match-related tools.

Match fields

Per-match actions

Opponents

Keep a list of the teams you face this season - their name, where they play and any scouting notes - so you can pick them when adding a match and have away addresses filled in for you.

Adding an opponent

Opponent fields

Using opponents when adding a match

On the Matches page, the Add-a-match form (and the edit form) shows a "Pick from your opponents" dropdown above the opponent box. Choosing an opponent fills in the name for you. If the match is set to Away, the opponent's saved address is copied into the address field as well - it will not overwrite an address you have already typed. You can still type a one-off opponent by hand without picking from the list.

Availability

Track which players can make each specific match before you build the lineup.

Availability is shown in reminders ("Available: 13 (2 out)") and in the match sheet. It also helps when building the lineup - you can see who is actually available before placing players on the pitch.

Match record

Log detailed per-player stats after each game. Reached via the Record button on any match row.

Match sheet

A printable one-page match-day overview. Reached via the Sheet button on any match row.

The match sheet automatically pulls together:

• Match details - opponent, date, kickoff time, home or away
• The saved lineup for this match (if you have built one in the Lineup builder)
• Players marked as available, and those who are injured or unavailable

Print it with your browser's print function. The navigation hides automatically when printing.

Season overview

A full summary of your season's results, form and top scorers - calculated automatically from your match records.

Schedule

Create your recurring training schedule, subscribe your calendar and share a read-only link with parents.

Generate recurring sessions

Season themes

Give training periods a focus with Season themes - for example "September = ball control" or a four-week passing block. Add a theme with a title, an optional skill focus and a from/to date range. Every session inside that range shows the theme as a green label in the schedule (upcoming and past), so each training visibly slots into a season-long plan. The theme that covers today is marked now.

Per-session comments

Each session in the upcoming and past lists has an Add comment / Edit comment button. Use it to jot what you worked on, the focus of the session or follow-ups for next time. The same comment is shown and editable on the Training page as the session notes.

Add an event

For anything that is not training or a match - a tournament, team photo day, a parents' meeting, an end-of-season BBQ - use Add an event. Give it a date, an optional time, a title, an optional location and details. Events appear in their own Upcoming events list on the Schedule page, on the parent read-only link, and in your calendar feed. Delete an event any time from the same list.

Calendar subscription (iCal)

Fixing mistakes

Every session row has an Edit comment / field button to change the session’s comment or reserved field afterwards - so a typo in the field number is fixed in seconds. And if a whole generated batch went wrong, the Batch delete sessions card removes every training session in a date range in one go. Sessions with recorded attendance are kept safe unless you explicitly tick the box to include them.

The Schedule page gives you a private iCal feed URL. Subscribe to it in any calendar app:

• Google Calendar: Other calendars → From URL
• iPhone: Settings → Calendar → Accounts → Add Account → Other → Add Subscribed Calendar
• Outlook: Add calendar → From internet

The feed stays in sync automatically - new matches and sessions appear in your calendar without any extra steps.

Parent schedule link

A separate read-only page shows parents all upcoming matches, training and events. No login needed, nothing can be edited. Share it in your team chat. It shows match locations as Google Maps links, the reserved field for matches, training and events when you have filled one in, the match officials (linesman, plus referee for home games), and the availability per match (available, injured, unavailable) once you have set it. The lineup itself stays private - parents never see the selected eleven.

To keep the page short and relevant, parents see only the coming two months of matches, training and events by default. A Show all button lifts that limit to show everything scheduled from today onward, and a Show next 2 months button switches back to the shorter view.

Training & attendance

Pick a session, plan the drills and record who showed up. Everything on one screen.

Taking attendance

Drill planner

The drill planner - catalogue drills, your diagrams, linked drills, manual drills and the timed session plan - is available to coaches and admins. It has its own Save drills button: saving the drills and session plan is now a separate action from saving attendance, so recording who was present and setting the training's drills are two independent steps. Pick your drills and click Save drills; tick who attended and click Save attendance. Every drill in the pickers shows a small usage counter (e.g. 3×) telling you in how many training sessions it has been used - so you instantly spot which drills are fresh for the group and which are getting worn out. Your own diagrams show the same counter in the Drill builder. A Team leader does not see the drill planner: they can still take attendance and add session notes, and the drills a coach set for the session are left untouched.

Session view (run a session)

A clean, read-only page that shows the drills for a chosen training session - image or diagram plus the coaching text - laid out to read on your phone or tablet while you actually run the session. Drills with an animation get a Play button on their diagram: press it and the movement loops right on the card, perfect for showing the players what to do.

Opening it

Lineup builder

Drag and drop players onto a pitch diagram, choose a formation, put the opponent on the other half and save as many lineups per match as you need - one for each phase of the game.

Drill builder

Draw your own training exercises on a soccer pitch and save them. Your drawn drills appear in the Training page picker alongside the catalogue drills, and on the printed session sheet.

Building a drill

Drill linker

Save drills you find anywhere on the internet - a web page, a YouTube video or an image - each shown with a large preview so you do not have to click through, plus your own notes to describe it.

Adding a linked drill

Playbook

Build reusable tactical movements and animate them - show how the team should move when you have the ball, when the opponent has it, at your corner, at their corner, when pressing, and so on. A play is a sequence of frames; press Play and the tokens glide from one frame to the next. Green tokens are your team, red are the opponent, white is the ball.

Building a play

Phone list

Keep contact numbers for your team in one place - parents, players, referees, linesmen, club staff and more - tag each one by type and optionally link it to the player they belong to.

Adding a contact

Documents

One place for general team information - rules of the game, tournament schedules, club forms - as uploaded files or typed notes.

Reminders

Pre-written messages for matches and training in the next 7 days - ready to copy into WhatsApp, email or any group chat.

For each upcoming match, the auto-generated message includes:

• Opponent and home or away status
• Date and kickoff time
• Address (if entered on the match)
• How many players are marked available and how many are out
• The linesman, and for home games the referee (or "to be confirmed" if not chosen yet)
• A request to confirm attendance

For each training session, the message includes the session title, date and time.

Each reminder has a Copy text button and an Email link that opens your email client with the message pre-filled as body and a sensible subject line.

Feedback & bug reports

Tell the site admin what would make the app better, or report something that is not working.

Sending feedback

Open Feedback from the top menu, choose Suggestion, Bug report or Question, add an optional subject and a short description, then send. Every submission goes straight to the site admin. Read-only demo accounts can view the page but cannot send.

Tracking your submissions

Your own submissions are listed under the form with a status - Open, In progress, Done or Not planned - along with any reply the admin has written. You can withdraw a submission at any time.

For admins

The Admin page lists every submission with a count of open items. Set a status, optionally write a short reply the coach will see, or delete an item.

Backup & restore

Export all your data as a JSON file and restore it any time. Reached via the Backup link in the navigation.

What gets backed up

Restoring from backup

Change your password

The Backup page has a Change password card where you can update the password you use to sign in. Enter your current password, then your new password twice (at least 8 characters). You stay logged in on this device after changing it - only your password changes, so use the new one next time you sign in.

Danger zone

Admin (approvals & roles)

Club admins get an extra Admin page for approving new coaches, setting roles, loading demo data and resetting coach passwords. Only accounts with the Admin role can see it.

Approving coaches

New sign-ups start as pending and cannot log in until an admin approves them. The Admin page lists everyone waiting, with their name, email, team and registration date. Approve lets them sign in - and automatically emails the coach at their registered address to tell them the login is active, with a direct sign-in link. Reject removes the pending registration.

There is also a dedicated approvals page that shows only the waiting list, so you do not have to scroll past the rest of the admin tools. The Waiting for approval card on your dashboard opens it straight away, and the Admin page links to it above the waiting list.

Want to check the email first? Near the top of the Admin page, the Test approval email box lets you send the exact message to any address you type, so you can confirm it arrives and looks right before approving anyone. It changes no accounts.

You do not need to keep checking the page: the moment someone registers, the site admin automatically receives a notification email with the new coach’s name, email and team, plus a direct link to the Admin approvals page.

Did an approval email get lost - spam folder, typo, mail hiccup? Every approved coach has a Resend email button that sends the same “your login is approved” message again, with the sign-in link. It changes nothing on the account.

Notifications on your phone

Instead of checking the page, let the app tell you. When a coach registers, the installed app can show a notification and put the number waiting on the app icon. Tapping the notification opens the approvals page straight away.

Switch it on from the Notify me on this device card on the approvals page: tap Enable notifications and allow it when your phone asks. Use Send test push to check it arrives. This is per device - your phone, tablet and desktop each need it switched on once, and you can turn it off again on any of them.

Roles

Change a coach’s role from the dropdown in the Approved coaches table. Setting someone to Team leader keeps their full coaching access but hides the Drill builder, Drill linker, Backup and Admin pages from them. Revoke sets an approved coach back to pending, locking them out without deleting their data.

Collapsible lists

The Team membership and Approved coaches cards are shown as a tree and start collapsed, so the Admin page stays short even with a long coach list. Click the card title (or its arrow) to open it. Inside, the entries are grouped - Team membership by team, Approved coaches by role - and each group opens and closes on its own. Expand all and Collapse all do the whole card in one click. Everything is collapsed again on the next page load.

The Approved coaches table counts what each login has stored: Players, Trainings, Matches, Builder (diagrams drawn in the Drill builder), Linked (references saved with the Drill linker) and Lineups. The counts are per login, so on a shared team the rows sit under the team owner and the other members show 0. The table sits in its own scroll box with the column headers pinned to the top, so you can always tell which column you are reading while scrolling a long list.

Multiple coaches on one team

Several logins can share a single team, so an assistant coach, a team leader and the head coach can each sign in with their own account and all see and manage the same squad, schedule, matches, lineups and progress notes. Each keeps their own role.

In the Team membership card, pick the coach you want to add and the team to add them to (chosen by its owner), then click Add to team. From then on that coach sees the destination team’s data instead of their own. The table below the form shows who shares which team and how many logins each team has.

Picked the wrong team? Use Remove from team next to the coach in the membership list. The coach gets a fresh team of their own again and immediately sees their own data back. The owner of a shared team cannot be removed while other coaches are still on it - move those coaches out first, and the owner keeps the team automatically.

Copy drills from one coach to another

Built a library of drills yourself and want another coach to have them? Use the Copy drills between coaches card. Pick the coach to copy from, the coach to copy to, tick Drill builder diagrams and/or Drill linker references, and click Copy drills. The number behind each name in the pickers is that coach’s current builder / linked drill total, so you can see straight away what will move.

Nothing is removed from the coach you copy from, and nothing of the receiving coach is overwritten. A drill whose name the receiving coach already uses is copied with a “(copy)” suffix instead of replacing theirs, so running the same copy twice is harmless. Uploaded background images and drill pictures are duplicated too, so the original coach deleting their drill later cannot break the copy. From then on the two sets are independent: each coach edits and deletes their own.

Reset a coach’s password

If a coach forgets their password, an admin can set a new one for them - no old password needed. In the Approved coaches table, click Reset password on that coach’s row, type the new password (at least 8 characters) and confirm. Their old password stops working straight away, so share the new one with them. This works for any coach except yourself - to change your own password use the Backup page.

Load demo data

The Admin page can fill a coach login with a sample squad, fixtures, schedule, attendance and lineups so you can try things out. This replaces that coach’s existing team, matches, sessions, lineups and saved drills, so only use it on a throwaway or demo login.

Install the app

Pardaan can be installed to your phone or computer like a normal app, with its own icon and a full-screen view - no app store needed. Both the coach app and the public drill library can be installed.

On Android / Chrome

On iPhone / iPad (Safari)

On desktop (Chrome / Edge)

Look for the install icon at the right-hand end of the address bar, or open the browser menu and choose Install Pardaan. The app opens in its own window.

Two accounts, two icons

If you sign in with more than one account - say a coach account and an admin account - you can install the app twice and keep both signed in at the same time. Every installed web app gets its own private cookie storage, so the two icons never share a session and you never have to sign out to switch.